Required Trade Documents


Commercial invoice:
Two commercial invoices are required bearing the names and addresses of the exporter, the importer, the numbers and marks of packages, quantity and gross weight or measurement of packages, in metric units; net weight or measure; the nature and quality of the content, discounts, commission, or deduction; and the importer’s cost at the place of purchase. The exporter, shipper, or agent acting for the exporter must certify originals and copies to be true and correct.

Certificate of origin:
The certificate of origin is not required unless requested by the importer or the letter of credit. In this case two copies must be produced and certified by a recognized chamber of commerce.

Packing list:
It is not necessary if the commercial invoice contains all the required information.

Bill of lading:
The bills of lading are required for each separate consignment. They must indicate the name of the vessel, the port of loading, the name and address of the consignee, the name of the shipper, port of destination, and a description of the contents and the date and signature of the carrier’s official. The above mentioned information must correspond to those indicated on the invoices and packages. The airway bill replaces the bill of lading on cargo shipments.

Pro forma invoice:
It is required by the importer for almost all goods in order to obtain approval of import application and it must contain the description of goods, the name of the supplier, port of entry price, terms of payment and delivery, and other relevant information.

The following documents are required for exports:

Health certificate: It is required for plants and fresh fruit and vegetables

Quarantine certificate:
Required for animals, plants and seeds certifying that these products are free from any disease

Cigarettes certificate:
Each shipment of cigarettes should be accompanies by a certificate issued by a laboratory recognized by the Sudanese Ministry of Health.