Required Trade Documents


All Shipments
Commercial invoice: An ordinary commercial invoice is required. Exporters should contact their imports to ascertain the exact number of copies of this document required .The invoice must contain an accurate description of the goods, give the method of packing, and list the weights, quantities, and values.

The original invoice must be sent with the shipment for goods bound for Abu Dhabi and also should give the price per unit, list the number of pieces, state what type of packaging is used (e.g. box, carton, etc), mention marks and numbers, and give any other information needed to aid in recognition of the goods. Merchandise not so listed will not be cleared through customs.

The name and address of the manufacturer and the final destination of goods covered by the invoice must be noted.

The invoice should bear the following statement: "We hereby certify that the goods states herein originated and were wholly produced and manufactured in the country of origin". If the products contain any foreign components, the country of origin and percentage of the foreign components must be indicated.

Also included should be the declaration "We hereby certify that the aforementioned shipments it manufactured by (indicate name and address of manufacturer)".

The commercial invoice must be certified by the appropriate chamber of commerce, which usually requires an additional notarized copy of the invoice for its files, before being presented to the embassy for legalization. A copy of the certificate of origin must be attached to the commercial invoice.

Certificate of origin: A separate certificate of origin is required for shipments to the U.A.E. The certificate of origin should indicate the final destination and should bear the following statement: "We hereby certify that the goods originated and were wholly produced and manufactured in the country of origin." If the products contain any foreign components, the country of origin and percentage must be indicated.

Also included should be the declaration "We hereby certify that the aforementioned shipment is manufactured by (indicate name and address of manufacturer)."

Exporters should contact their U.A.E customers to ascertain the exact number of copies of this document they require. The certificate is to be certified by the appropriate chamber of commerce, before being presented to the embassy for legalization. A copy of the commercial invoice must be attached to the certificate of origin.

Bill of lading: There are no regulations specifying the form or number of bills of lading required for any particular shipment, except that the bill of lading must agree with the information shown on the commercial invoice. A bill of lading customarily shows the name of the shipper, the name and address of the consignee, port of destination, port of discharge, description of the goods, the listing of the freight and other charges, the number of bills of lading in the full set, and the date and signature of the carrier’s official acknowledging receipt on board of the goods for shipment. The information should correspond with that shown on the invoice and the packages.

The air waybill replaces the bill of lading on air cargo shipments.

If legalization is requested by the imported or letter of credit, the bill of lading /air waybill must be certified by the appropriate chamber of commerce before being presented to the consular section of the U.A.E. Embassy in the Exporter's country for legalization. The chamber of commerce usually requires an additional notarized copy of the invoice for its files.

The bill of lading should bear the following statement: "We hereby certify that the goods originated and were wholly produced and manufactured in the country of origin". If the products contain any foreign components, the country of origin and the percentage of such components must be included.

Also included should be the declaration "We hereby certify that the aforementioned shipment is manufactured by (indicate name and address of manufacturer)".

Special Documents
Steamship certificate: Goods shipped by sea must be accompanied by a steamship certificate issued by the steamship company or the company's agent stating, among other things, that all requirements permitting entry into UAE ports are met.

Insurance certificate: Required for shipment insured by the exporter.

Sanitary Certificate: Shipments of poultry and other meat must be accompanied by a certificate stating that animals were slaughtered in accordance with procedures required by Islamic law. Dubai also requires a health certificate form the place of origin certifying that slaughter was supervised by a veterinary surgeon and the products were inspected prior to shipment.

Special regulations governing the import of poultry also require the shipper to provide instructions regarding any special handling procedures and maximum and minimum storage temperatures.

In addition to the health certificate, a certificate of compliance with Islamic dietary laws must accompany poultry shipments .The Islamic certificate must be issued by the Islamic center closest to the origin of the shipment No standard form exists for this certificate.

Radiation certificate: Some plant and animal imports may require a statement that the products are not contaminated by radioactivity.